January 14, 2025 Board of Supervisors North Boulevard Community Development District Dear Board Members: The regular meeting of the Board of Supervisors of North Boulevard Community Development District will be held Tuesday, January 21, 2025 at 11:30 AM at the Holiday Inn Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, FL 33880. Those members of the public wishing to attend the meeting can do so using the information below: Zoom Video Link: https://us06web.zoom.us/j/85434991526 Zoom Call-In Information: 1-646-931-3860 Meeting ID: 854 3499 1526 Board of Supervisors Meeting 1. Roll Call 2. Public Comment Period 3. Organizational Matters A. Consideration of Resolution 2025-04 Electing Officers 4. Approval of Minutes of the November 19, 2024, Landowners’ and Board of Supervisors Meetings 5. Consideration of Data Sharing & Usage Agreement with Polk County Property Appraiser 6. Consideration of Non-Ad Valorem Contact Agreement with Polk County Property Appraiser 7. Staff Reports A. Attorney B. Engineer C. Field Manager’s Report i. Consideration of Proposal for Garbage Can at Playground D. District Manager’s Report i. Approval of Check Register ii. Balance Sheet & Income Statement 8. Other Business 9. Supervisors Requests 10. Adjournment RESOLUTION 2025-04 A RESOLUTION ELECTING THE OFFICERS OF THE NORTH BOULEVARD COMMUNITY DEVELOPMENT DISTRICT, POLK COUNTY, FLORIDA. WHEREAS, the North Boulevard Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and WHEREAS, the Board of Supervisors of the District (“Board”) desires to elect the Officers of the District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE NORTH BOULEVARD COMMUNITY DEVELOPMENT DISTRICT: SECTION 1. The following persons are elected to the offices shown: Chairperson Vice Chairperson Secretary Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary Treasurer ________________________ Assistant Treasurer ________________________ Assistant Treasurer ________________________ PASSED AND ADOPTED this 21st day of January 2025. ATTEST: NORTH BOULEVARD COMMUNITY DEVELOPMENT DISTRICT _______________________________ Secretary/Assistant Secretary Chairperson, Board of Supervisors MINUTES OF MEETING NORTH BOULEVARD COMMUNITY DEVELOPMENT DISTRICT The Landowners’ meeting of the Board of Supervisors of the North Boulevard Community Development District was held Tuesday, November 19, 2024 at 11:49 a.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida and by Zoom. Present were: Adam Rhinehart Rheah Bridges Andres Romero by Zoom Ron Orenstein Also present were: Monica Virgen Tricia Adams Ms. Virgen noted the agenda distributed seven days prior to this meeting had an incorrect Zoom link so the Zoom recording will be provided on the District’s website for anyone that would like to review the recording. FIRST ORDER OF BUSINESS Determination of Number of Voting Units Represented Ms. Virgen stated there are three landowners present. One of the landowners has 11 proxies. In total, there are 14 voting units represented. SECOND ORDER OF BUSINESS Call to Order Ms. Virgen called the meeting to order at 11:49 a.m. THIRD ORDER OF BUSINESS Election of Chairman for the Purpose of Conducting the Landowners’ Meeting Ms. Virgen asked for any objections to electing herself as Chairman for purposes of conducting the landowners’ meeting. FOURTH ORDER OF BUSINESS Nominations for the Position of Supervisor (1) Ms. Virgen noted seat #3 currently held by Lindsey Roden is subject to landowners’ election. She asked for any nominations for position of supervisor for seat #3. Jose Martinez and Rheah Bridges were nominated. FIFTH ORDER OF BUSINESS Casting of Ballots Ms. Virgen collected the ballots. She received a ballot from Ron Orenstein with 1 vote for Jose Martinez and a ballot from Rheah Bridges with 12 votes. Rheah Bridges did have 11 landowner proxies assigned to her so she has a total of 12 votes. An additional ballot was received with one vote for Rheah Bridges. All landowner’s information has been verified on the Polk County Property Appraisers website and all of the landowners’ proxies have been verified as landowners within the District. SIXTH ORDER OF BUSINESS Tabulation of Ballots and Announcement of Results Ms. Virgen noted in total there are 13 votes for Ms. Rheah Bridges and 1 vote for Jose Martinez. SEVENTH ORDER OF BUSINESS Adjournment Ms. Virgen adjourned the meeting. MINUTES OF MEETING NORTH BOULEVARD COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the North Boulevard Community Development District was held Tuesday, November 19, 2024 at 11:00 a.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida and by Zoom. Present and constituting a quorum: Adam Rhinehart Chairman Rheah Bridges Supervisor Andres Romero by Zoom Supervisor Ron Orenstein Supervisor Also present were: Monica Virgen District Manager, GMS Tricia Adams District Manager, GMS Savannah Hancock District Counsel, Kilinski Van Wyk Marshall Tindall Field Manager, GMS Joel Blanco by Zoom Field Manager, GMS FIRST ORDER OF BUSINESS Roll Call Ms. Virgen called the meeting to order and called the roll. Three Board members were in attendance constituting a quorum. Mr. Romero joined by Zoom. SECOND ORDER OF BUSINESS Public Comment Period Ms. Virgen opened the public comment period for agenda items only. Hearing no comments. THIRD ORDER OF BUSINESS Organizational Matters A. Administration of Oath of Office to Newly Elected Supervisors Ms. Virgen administered the oath of office to Rheah Bridges. She reminded Mr. Romero that because the oath has not been administered to him yet, he will not be able to participate in votes however his attendance is noted. Mr. Romero, Ms. Bridges and Mr. Orenstein will receive compensation. Ms. Hancock reviewed the Sunshine Law, Public Records Law, Ethics Law, the required ethics training, and Board procedures. B. Consideration of Resolution 2025-01 Canvassing and Certifying the Results of Landowners’ Election Ms. Virgen stated this will be filled out with the results of the election. Ms. Rheah Bridges was elected to seat #3 with a total of 13 votes with a 4-year term. On MOTION by Mr. Rhinehart, seconded by Ms. Bridges, with all in favor, Resolution 2025-01 Canvassing and Certifying the Results of the Landowners’ Election, was approved. C. Election of Officers D. Consideration of Resolution 2025-02 Electing Officers Ms. Virgen stated because the Board has a new Supervisor, the Board can realign the position of Supervisors. Before Adam Rhinehart was Chairman, Lindsey Roden was Vice Chair and the other three Board members were Assistant Secretaries. The Board has the ability to do whatever they would like. Ms. Hancock noted Mr. Romero can’t be elected to a position since he hasn’t taken his oath. This item was tabled to a future meeting agenda. FOURTH ORDER OF BUSINESS Approval of Minutes of the October 15, 2024 Board of Supervisors Meeting Ms. Virgen presented the minutes from the October 15, 2024, Board of Supervisor’s meeting. These minutes have been reviewed by District staff. The Board had no changes to the minutes. On MOTION by Mr. Rhinehart, seconded by Mr. Orenstein, with all in favor, the Minutes of the October 15, 2024 Board of Supervisors Meeting, were approved. FIFTH ORDER OF BUSINESS Consideration of Resolution 2025-03 Authorizing Publication of Legal Notices on Public Website Ms. Hancock stated historically Florida Statutes required notices to be advertised in the newspaper. They recently authorized local counties to adopt ordinances to publish some of these notices on a public website. Polk County has adopted this rule and created a website just for legal notices. If this resolution is adopted, the District will be able to publish some of their notices online. One notice will be published that states the District will be utilizing this website. On MOTION by Mr. Rhinehart, seconded by Ms. Bridges, with all in favor, Resolution 2025-03 Authorizing Publication of Legal Notices on Public Website, was approved. SIXTH ORDER OF BUSINESS Staff Reports A. Attorney Ms. Hancock will send the new Board members a package of documents to review. B. Engineer Ms. Virgen noted the engineer is not in attendance today. C. Field Manager’s Report Mr. Tindall presented the Field Manager’s Report on page 41 of the agenda package. i. Consideration of Landscape Renewal - ADDED Mr. Tindall stated the landscape contract should be on a 5-year auto renewal with no change in rate this year. On MOTION by Mr. Rhinehart, seconded by Ms. Bridges, with all in favor, the Landscape Renewal, was approved. D. District Manager’s Report i. Approval of Check Register Ms. Virgen presented the check register from September 1, 2024 through September 30, 2024 totaling $40,937.38 on page 47 of the agenda package. Immediately following is the detailed run summary. She offered to answer any questions. On MOTION by Mr. Rhinehart, seconded by Mr. Orenstein, with all in favor, the Check Register, was approved. ii. Balance Sheet and Income Statement Ms. Virgen presented the unaudited financials through the end of FY2024. No action is required. This is for informational purposes only. SEVENTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. EIGHTH ORDER OF BUSINESS Supervisors Requests and Audience Comments Mr. Romero noted they are holding for future maintenance, was a calculation done like per foot of road or just a flat amount of money they are holding. Ms. Virgen stated the Capital Reserve is to allow for replacement of District infrastructure over time such as roads, stormwater, etc. There has been no reserve study. This is just an amount that has been allocated in the budget. NINTH ORDER OF BUSINESS Adjournment Ms. Virgen adjourned the meeting. On MOTION by Mr. Rhinehart, seconded by Ms. Bridges, with all in favor, the meeting was adjourned. Secretary/Assistant Secretary Chairman/Vice Chairman This Agreement made and entered into on Monday, January 13, 2025 by and between the North Boulevard Community Development District, a local unit of special purpose government of the State of Florida hereinafter referred to as the 'Special District', and Neil Combee, Polk County Property Appraiser, a Constitutional Officer of the State of Florida, whose address is 255 North Wilson Ave., Bartow, FL 33830, hereinafter referred to as the 'Property Appraiser'. 1. Section  http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0100-0199/0197/Sections/0197.3632.html Florida Statutes, provides that special assessments of non-ad valorem taxes levied by the Special District may be included in the assessment rolls of the County and collected in conjunction with ad valorem taxes as assessed by the Property Appraiser.  Pursuant to that option, the Property Appraiser and the Special District shall enter into an agreement providing for reimbursement to the Property Appraiser of administrative costs, including costs of inception and maintenance, incurred as a result of such inclusion. 2. The parties herein agree that, for the 2025 tax year assessment roll, the Property Appraiser will include on the assessment rolls such special assessments as are certified to her by the North Boulevard Community Development District. 3. The term of this Agreement shall commence on January 1, 2025 or the date signed below, whichever is later, and shall run until December 31, 2025, the date of signature by the parties notwithstanding. This Agreement shall not automatically renew. 4. The Special District shall meet all relevant requirements of Section javascript:void(window.open('http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0100-0199/0197/Sections/0197.3632.html','_blank')) & javascript:void(window.open('http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0190/Sections/0190.021.html%20%20','_blank')) Florida Statutes. 5. The Special District shall furnish the Property Appraiser with up-to-date data concerning its boundaries and proposed assessments, and other information as requested by the Property Appraiser to facilitate in administering the non-ad valorem assessment in question.   Specifically, if assessments will be included on the 2025 TRIM Notice, the Special District shall provide proposed assessments no later than Friday, July 11, 2025. The Special District’s assessments shall, as far as practicable, be uniform (e.g. one uniform assessment for maintenance, etc.) to facilitate the making of the assessments by the mass data techniques utilized by the Property Appraiser. 6. The Special District shall certify to the Property Appraiser the Special District’s annual installment and levy no later than Monday, September 15, 2025. The Property Appraiser shall, using the information provided by the Special District, place the Special District’s non ad-valorem special assessments on properties within the district for inclusion on the 2025 tax roll. 7. The Property Appraiser shall be compensated by the Special District for the administrative costs incurred in carrying out this Agreement at the rate of 1% of the amount levied on the TRIM Notice or if the TRIM Notice is not used, the rate shall be 1% of the amount levied on the 2025 tax roll. For the TRIM Notice, the Property Appraiser will require payment on or before Monday, September 15, 2025 for processing within the Property Appraiser budget year (October 1st – September 30th). 8. If the actual costs of performing the services under this agreement exceed the compensation provided for in Paragraph 7,  the amount of compensation shall be the actual costs of performing the services under this agreement. 9. If tax roll corrections are requested by the Special District, the Property Appraiser shall be compensated by the Special District for the administrative costs incurred at the rate of $5.00 for each tax roll correction exceeding ten (10) corrections per tax year. The Special District shall indemnify and hold harmless, to the extent permitted by Florida law and without waiving its right of any applicable sovereign immunity, the Property Appraiser and all respective officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the Property Appraiser and all respective officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the negligent or intentional acts or omissions of the Special District or its employees, agents, servants, partners, principals, or subcontractors arising out of, relating to, or resulting from the performance of the Agreement. The Special District shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the Property Appraiser where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. EXECUTED By: ______________________________ Special District Representative ______________________________ Print name ______________________________ Title Date Neil Combee Polk County Property Appraiser By: SIGNATURE Neil Combee, Property Appraiser